Office Secretary at MacWish College of Health And Allied Sciences

Exciting Opportunity: Office Secretary at MacWish College of Health And Allied Sciences

Office Secretary at MacWish College of Health And Allied Sciences

Company: MacWish College of Health And Allied Sciences

Job Type: Full Time

Location: Mwanza, Tanzania

Application Deadline: January 10, 2024

About MacWish College of Health And Allied Sciences is inviting applications for the position of Office Secretary. If you are an organized and detail-oriented individual with relevant experience, this is your chance to join the Administration Department at MacWish CoHAS in Mwanza.

Position Overview: As an Office Secretary, you will play a crucial role in supporting the Administrator and ensuring the smooth functioning of the office. This full-time position is based in Mwanza, Tanzania, and reports to the Human Resource and Administrative Officer.

Responsibilities and Accountabilities:

• Ensure the movement of files and provide support to the Administrator in preparing payment documents.
• Custodian of office petty cash.
• Solicit quotations from vendors for approved procurements.
• Prepare Local Purchase Orders for approved procurements and send them to vendors.
• Receive and verify invoices from various vendors, attach receipts, and submit to the administrator for payment processing.
• Coordinate general staff meetings, draft and prepare minutes of meetings.
• Answer telephones, take messages, and welcome visitors.
• Handle incoming and outgoing mails and parcels.
• Ensure continuous availability of office utilities and logistics.
• Handle file logistics and update files.
• Responsible for front office services and supervise the cleaning staff to ensure office cleanliness.
• Perform other duties as assigned by the supervisor.

Qualifications, Experience, Competencies, and Attributes Required:

• Diploma in secretarial studies or equivalent.
• 2 years or more relevant experience as a Secretary or Administrative Assistant.
• Familiarity with office organization and optimization techniques.
• High degree of multi-tasking and time management capability.
• Excellent written and verbal communication skills.
• Ability to communicate in English and Swahili is essential.
• Good computer skills, especially in Word, Excel, email, and the internet.
• Proficiency in MS Office.
• Strong organizational skills.
• Demonstrated ability to work collaboratively with diverse teams and interface effectively with internal and external stakeholders.
• Excellent proofreading and editing skills.
• Flexible and adaptable to changing priorities.
• Demonstrated success working effectively with deadlines.
• Ability to work in a team environment with minimal supervision.
• Ability to work effectively and with sensitivity across barriers such as language, culture, and distance.
• Integrity and professionalism.
• Excellent listening skills.

How to Apply: All applications MUST be sent electronically through recruitment@macwish.ac.tz.

Note: DO NOT DO FOLLOW UP, and never send applications more than once. Interested applicants can submit a cover letter, CV, academic certificates, and birth certificate not later than January 10, 2024. Only shortlisted candidates should be contacted.

MacWish College of Health and Allied Sciences is an equal opportunities employer.

We look forward to welcoming a dedicated Office Secretary to contribute to the vision and work of MacWish College!