National Consultant – Administrative Associate/Executive Assistant at UN Women - January 2024

National Consultant – Administrative Associate/Executive Assistant at UN Women – January 2024

UN Women

UN Women – United Nations Entity for Gender Equality
Full time Jobs Dar es Salaam
Date: January 4, 2024
Tanzania Jobs » NGO and Social Work Jobs » National Consultant – Administrative Associate/Executive Assistant at UN Women January, 2024

Background
UN Women, committed to the vision of equality enshrined in the Charter of the United Nations, focuses on eliminating discrimination against women and girls, empowering women, and achieving equality between women and men. As part of the United Nations in Tanzania, UN Women leads and coordinates efforts to ensure gender equality commitments translate into action globally.

Responsibilities

1. Executive Support to the UN Women Country Representative:
   • Manage the Country Representative’s calendar, appointments, and meetings.
   • Arrange travel and accommodations.
   • Handle calls for the Country Representative.
   • Maintain a roster of Country Office contacts.
2. Administrative Support:
   • Support meetings, events, and workshops.
   • Organize and attend meetings, prepare minutes and summaries.
   • Assemble briefing materials and prepare presentations.
3. Communication and Information Management:
   • Facilitate information flow within UN Women and with external units.
   • Review, prioritize, and route correspondence.
   • Respond to inquiries and draft routine correspondence.
   • Maintain organized and confidential files.
4. External Relations Activities:
   • Facilitate interaction with external partners.
   • Meet and greet officials/visitors.
   • Ensure protocol matters and coordinate logistical arrangements.
5. Knowledge Building and Sharing:
   • Support effective knowledge management.
   • Share knowledge related to administrative and operations support.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies:

• Ability to manage data, documents, and maintain protocol.
• Knowledge of administrative rules and regulations.
• Ability to handle confidential work.
• Proficiency in creating, editing, and presenting information using IT functionality.
• Ability to administer administrative processes.

Required Skills and Experience

Education:

• Completion of secondary education required.
• Bachelor’s degree in business administration or public administration is an asset.

Experience:

• At least five (5) years of progressively responsible administrative, secretarial, or program experience.
• Experience with computer applications, Microsoft Office, and web-based management systems.
• Experience with the ATLAS system is an asset.

Language Requirements:

• Fluency in English and Kiswahili is required.
• Knowledge of another UN official working language is an asset.

Submission of Application:

• Applications without a completed UN Women P-11 form will be considered incomplete.
• UN Women Personal History form (P-11) can be downloaded from UN Women Employment.
• UN Women is committed to workforce diversity; individuals from minority groups, indigenous groups, and persons with disabilities are encouraged to apply.

 

CLICK HERE TO APPLY

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