Administrative Assistant at Export-Import Bank of Korea

Administrative Assistant

Company: Export-Import Bank of Korea

Location: Alfa Plaza Building, Off Alli Hassan Mwinyi Road, Dar es Salaam

Work Hours: 7:00 AM ~ 4:00 PM

Type of Contract: Fixed-term

Duration: One Year

Job Title: Administrative Assistant

Job Overview:

The Export-Import Bank of Korea is seeking a dedicated Administrative Assistant to join our team. The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of our office environment. This position involves providing comprehensive administrative support, overseeing daily tasks and processes, and maintaining a productive work environment.

Responsibilities:

• Serve as the primary point of contact for external parties, managing communication channels such as phones and emails.
• Prepare monthly payroll, generate control numbers for statutory payments (NSSF, WCF, PAYE), and maintain records accordingly.
• Organize and track important documents, both electronically and physically, to ensure efficient record-keeping.
• Maintain a clean, well-organized office environment by overseeing supplies, coordinating maintenance, and ensuring equipment functionality.
• Provide assistance to clients, customers, or visitors by addressing inquiries and directing them to the appropriate department.
• Ensure adherence to office procedures and policies while identifying opportunities for improvement.
• Address day-to-day challenges and troubleshoot operational issues to enhance efficiency.
• Manage expenditure receipts and generate monthly expenditure reports in line with budget policies.
• Handle residence permits for the bank’s representatives and assist with logistical arrangements.
• Exercise discretion and maintain confidentiality when dealing with sensitive information.
• Keep attendance and annual leave records.
• Perform other duties as required.

Qualifications Required:

• A minimum of a Bachelor’s Degree (in Human Resource Management, Public Administration, Business Administration, or any other relevant field) is required.
• Excellent command of English, both in writing and speaking.
• Proficiency in Microsoft Office Package (Word, Excel, PowerPoint).
• Professional working experience in administrative roles, preferably in an international organization or NGO; experience with a foreign company would be an advantage.

Remuneration: Competitive package

Mode of Application:

Interested candidates should submit the following:

• Resume (indicating education background, relevant work experiences, computer skills, etc.).
• Copy of degree certificate, academic transcript (showing grades and GPA).
• All applications should be sent to: edcftz@koreaexim.go.kr.

One-Pager Format:

• Name of the applicant:
• Highest Education (Bachelor’s, Master’s, etc):
• College / University GPA (out of 4.0):
• Years of Experience working in Administrative-related jobs:
• Years of Experience working for Foreign Companies:

• If the GPA is not on a 4.0 scale basis, please convert it to a 4.0 scale proportionally.

Deadline: February 12 (Monday) 18:00, 2024

Note: Applicants must submit a one-pager as per the provided format. Failure to do so may result in disadvantages in the application process. Download the full advert in Word format here.

Please ensure all applications are submitted in English language.