HR Senior Assistant (Recruitment Support Services) at UNOPS

HR Senior Assistant (Recruitment Support Services) at UNOPS

About the Job: Talent Acquisition and Recruitment Administrator

Application Period: January 10, 2024, to February 9, 2024

Functional Responsibilities:

Administrative Support to Talent Acquisition and Recruitment:

• Provide essential administrative support to HR Associates managing recruitments across various stages of the selection process.
• Create comprehensive vacancy announcements in UNOPS’ online recruitment system.
• Coordinate office-wide email circulations for internal positions.
• Collaborate with local job website(s) for outreach activities related to internal positions.
• Manage the scheduling of interviews and written tests, coordinating with the hiring office.
• Support plagiarism and AI checks for written tests.
• Conduct background checks and initiate fee-setting exercises.
• Capture minutes during interviews and finalize overall selection minutes with active input from panel members (English-language panels).
• Support the entire recruitment cycle for internal positions up to ICS-7.
• Foster a fluid relationship with clients through continuous communication.
• Ensure completion of recruitment processes, including offers and rejections, updating the status of recruitment cases in the online information system in line with UNOPS policy.
• Prepare recruitment files and obtain necessary process approvals.
• Facilitate efficient, timely, and client-focused selections of new personnel.
• Liaise with relevant HQ and UN system units, exchanging information and following up on pending issues.

Support Process Improvements and HR Knowledge-Building Initiatives:

• Input and update accurate data and information to institutionalize and disseminate knowledge using technology and electronic systems.
• Assist with projects supporting recruitment-related initiatives to achieve business objectives according to the corporate HR strategy.
• Contribute to corporate HR initiatives and knowledge networks by collecting data on trends, risks, and opportunities, providing collaborative synthesis of lessons learned, and disseminating best recruitment practices.
• Support the delivery of training and learning initiatives for personnel on recruitment-related topics.

Education/Experience/Language Requirements:

Education:

• Completion of secondary education is required.
• A first university degree in Human Resources Management, Business Administration, Public Administration, or equivalent disciplines is desirable but not mandatory and may substitute for some required years of experience.

Experience:

• Minimum of five years of relevant experience in an international and/or national organization, providing support to recruitments and/or HR-generalist services.
• Proficiency in computers and office software packages, along with experience in handling web-based management systems.

Language Requirements:

• Full knowledge of English is required.
• Knowledge of another official UNOPS language is an asset.

Other Requirements:

• Within the required working hours (8 hours per day plus a 30-minute lunch break), some flexibility to accommodate recruitments occurring outside the Nairobi time zone (GMT+3) is expected.

UNOPS is an equal opportunity employer, fostering diversity and committing to equal employment opportunities. We encourage applications from women and candidates from underrepresented groups, including racialized and/or indigenous groups, minority gender identities, sexual orientations, and people with disabilities. Only shortlisted candidates will be contacted for the next stage of the selection process.

 

APPLY HERE