Admin Coordinator Officer at Qatar Charity (QC)

Admin Coordinator Officer at Qatar Charity (QC)

Position: Admin Coordinator Officer

Location: Dar es Salaam

Reports to: Country Director

Starting Date: January 23, 2024

Closing Date: February 04, 2024

About QC: Qatar Charity (QC) is a non-governmental organization committed to both relief and development work. Operating across the globe, QC is a leading humanitarian organization in the East Africa region, dedicated to transforming adversity into revival for the world’s most vulnerable populations. QC focuses on developing links and continuity between relief activities and long-term community development projects.

Job Purpose Summary: The Admin Coordinator Officer is responsible for managing administrative and logistical affairs, human resources, and procurement for the field office and its employees. The role involves providing the necessary support for office operations, managing legal affairs, maintaining fixed assets, ensuring safety and security measures, overseeing procurement operations, and handling human resources transactions.

Main Tasks and Responsibilities:

1. Provide logistical support for all office activities, including communications, transportation, reservations, and warehousing.
2. Manage contracts and legal affairs related to personnel and administrative matters.
3. Maintain fixed assets and office stocks.
4. Ensure safety and security measures in the office.
5. Manage and supervise procurement operations.
6. Maintain effective communication and cooperation between employees.
7. Handle Human Resources transactions, including recruitment, salaries, training, and vacations.
8. Ensure the archiving system is up-to-date and in accordance with HR procedures.
9. Prepare and submit the monthly attendance report of employees.
10. Assist in training and evaluating employees, representing the HR department.
11. Understand and apply labor laws and regulations in the country.
12. Participate in various committees for coordinating joint work.

Job Requirements and Qualifications:

• Qualification: Bachelor’s degree in Business Administration, Human Resources Management, Law, or similar.
• Experience: At least 5 years of experience in administrative, logistical work, and resource management.
• Skills: Strategic thinking, management skills, diplomacy, persuasion, fluency in English and Arabic, interpersonal skills, HR, purchases, computer skills.
• Knowledge: Understanding of office workflows, procurement management, experience in ERP software and systems.
• Capacity: Ability to evaluate situations and problems, conflict resolution skills, ability to face work pressure and challenges.

How to Apply: Interested and qualified candidates should forward their CVs and a motivation letter to qctanzania@qcharity.org by February 4, 2024, mentioning QC/AdminCoordinator/2024 in the email title. Please note that only short-listed candidates will be contacted. QC will conduct screening checks and take out references on your behalf.

No phone calls are accepted. We are an equal opportunity employer.