Invoice Officer – Fixed Term (2yrs)
Job Purpose:
The Officer will oversee quality assurance, quality control, and customer service regarding the invoicing process; ensure adherence to proper invoicing procedures; and interpret and clarify invoicing policies.
To make sure invoices are accurate and paid on time. Review the invoices received, ensuring they are accurate, circulate for sign-off and then routing them to the Finance department to be paid. Should be able to coordinate with the vendors/Service providers, check invoices, if there are any errors or discrepancies in the invoices, the officer is responsible for resolving those problems.
To set and track payment reminders. Besides handling vendor invoices, the incumbent should manage invoicing procedures for all units, coordinate with the vendors/Service providers, check invoices, and undertake thorough check of pending invoices before processing the payments.
Main Responsibilities:
Create and maintaining Check Requests
Check purchase order (PO) number before processing of invoices
Keep a track of slow approvals
Responsible for maintaining a proper invoice database.
Verify invoice approval
Communicate with vendors throughout the payment process
Handle payment queries
File contracts in Shared folder
Reporting issues or irregularities to the department’s management
Preparing weekly & monthly reports and updating the invoice tracker.
Support the records management unit, coordination across the network
Any other role assigned by management
Knowledge and Skills:
Knowledgeable and proficient use of Microsoft office programs especially Excel
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent mathematics and problem-solving skills.
Ability to consistently meet deadlines and to work well under pressure.
Excellent organizational skills and attention to detail.
Ability to handle customer queries calmly.
Ability to work independently and as part of a team.
Qualifications and Experience:
Bachelor’s degree or its equivalent in Administration or related field
At least 2 years working experience in a similar role
Experience as an invoice clerk or in general accounting is preferred.
Experience :2.0 Year(s)
The deadline for submitting the application is 31 March 2022.
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