BACKGROUND
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Plan has over 80 years’ experience and works in more than 75 countries across the world. We strive for a just world, working together with children, young people, our supporters and partners.
Plan International has been working in Tanzania since 1991. Our work supports marginalised children and youth, especially adolescent girls, to grow up physically and mentally healthy and ready to shape their future. We create an enabling environment and empower girls to be active drivers of change in realising their rights. We prioritise working with partners, and ensuring all of our work is evidence based
The Keeping Adolescent Girls in School (KAGIS) project is a 5 year Global Affairs Canada’s (GAC’s) funded project, aiming at addressing key barriers inhibiting adolescent girls from realizing their right to safe, quality and gender-responsive education, with a particular focus on their unique needs and barriers associated with participation in primary and lower-secondary school. The project’s Ultimate Outcome, ‘Adolescent girls realize their rights to safe, quality, gender-responsive education’, will be achieved by employing a three-pronged, rights-based, gender-transformative approach to tackle demand- and supply-side barriers, while strengthening local level governance and building improved linkages between education, health and child protection systems
ROLE PURPOSE
This role will support the project in discharging duties and responsibilities related to MERL needs of the KAGIS project. S/he will support the project team with technical oversight and implementation of all the project’s monitoring and evaluation needs across implementing areas, coordinate and support data collection and data analysis of the project including support to M&E officers of implementing partners and assists in demonstrating progress against strategic objectives at the project level. The post holder is also responsible for assisting the generation of regular and ad hoc data and reports for internal and external purposes.
Dimensions of the Role
Assist in the design and development of KAGIS project Performance Monitoring Plans (PMP) and ensure that it is utilized by the project and that MERL is an integral component in all objective areas
Together with MERL advisor and Program team (both Plan and Partners), undertake regular field monitoring visits and data flow mapping to oversee project implementation,
Supervise quality of services, assess data collection, collation, storage, analysis and reporting process ensuring that data is audit worthy and extend MERL technical support to implementing partners.
Together with Project Coordinator, conduct assessments and learning activities at a project level and coordinate expertise around baselines, learning reviews and evaluation related activities.
Make sure project data is entered into the project data base in a timely manner; properly analyzed and generate analytical summaries to be used for reporting
Contribute to the preparation and consolidation of quarterly, biannual and annual work plans and reports and submit to the Project Coordinator for review and then compiled ready to be submitted to the donor and relevant Government Offices
Assist the documentation, presentation, and delivery of research and assessment recommendations or key learning pieces to key stakeholders and policy makers.
Under the supervision of MERL Advisor support data auditing and verification to ensure internal consistency and validity of project activity implementation.
Performs other project related duties as assigned by the MERL Advisor
ACCOUNTABILITIES
Conduct Planning and Routine Monitoring
Roll-out Results Frameworks, M&E Frameworks, and M&E plans in line with Plan International Tanzania’s Country Strategy and Plan International’s Global Strategy, and Plan MERL standards for projects and sponsorship.
Ensure development of indicator workbooks for in Education and Youth projects, ensure their usefulness to guide routine update and track of all outputs indicators to inform project progress.
Ensure in Education and Youth projects have their indicator tracking table updated every month, and share status of project implementation to sector leads.
Lead reflection and feedback meetings with project beneficiaries, and escalate learnings for project improvement.
Lead compilation of beneficiaries counting per PUs and sectors.
Ensure MERL Capacity Building
Train Programme Unit MERL team and M&E project staff in using of KAGIS Monitoring and evaluation tools, including report-writing with sex-disaggregated data.
Provide practical training to PUs Project Coordinators and Community Development Facilitators on; Development of in Education and Youth projects and PUs’ results trackers, Quantitative Results Tracking, and beneficiaries counting
Produce Reports and Reporting
Assist with timely and high quality narrative reporting to donors (monthly, quarterly, and final) in conjunction with the thematic Sector Heads;
Produce quarterly monitoring reports as generated from Global M&E database.
Promote Learning for Quality Program
Assist dissemination of evaluation findings to relevant stakeholders, including close out workshops
Organizing reflection and feedback meetings with project beneficiaries
Work with communication department to design M&E – IEC materials, programme dissemination packages, and organizing high level results dissemination workshop.
Conducting Evaluations, Studies, and Surveys
Coordinate and supervise data collections for both internal and external evaluations, to ensure Plan’s standards are followed by the external evaluators, and ensure data quality.
Follow up implementation of evaluation recommendations by implementers and head of thematic
Compliance to Global Polices
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEIP) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring Plan and Partner’s staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures
Communications and Working Relationships:
Internal:
This position works closely with Programme staff at PU level, including Programme Coordinators, all PUs M&E staff and Project Managers/ Directors (high)
This position works closely with Thematic heads (medium)
Project counterparts at Plan International Canada (medium)
External:
This position works closely with M&E of active local partner organizations (medium)
Key relationships
Plan International Canada
Programme Unit & Country Office
Head of M&E
Head of Youth Economic Empowerment, Child Protection, and Education
Functional networks within Plan
Technical expertise, skills and knowledge
Required experience and Qualifications
Minimum of a basic degree in Demography, Statistics, Social Sciences, Information Technology, or equivalent
Minimum of at least three (3) years of experience in design, implementation of monitoring, evaluation and research systems in NGO settings.
Experiences in M&E of Education projects, Child protection and Adolescent, Sexual and Reproductive Health.
Ability to use online applications for mobile data collection and data management for project monitoring and/or periodic data collection
Ability to work independently with minimal supervision
Ability and willingness to travel intensively in the fields
Computer skills – MS Word, Excel, PowerPoint, Outlook and Internet and statistical packages such as SPSS, STATA, Epi Info and others related packages.
Security
Ensure compliance with security procedures and policies as determined by country leadership.
Proactively ensure that team members operate in a secure environment and are aware of Safeguarding policies.
Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
Ensure compliance to COVID-19 and other outbreaks safety measures
Essential
Knowledge
In-depth knowledge of the M&E and preferably minimum 2 years of experience in Non-profit making organisation
Skills
Analytical and problem solving skills
Excellent communication skills appropriate to the audience
Proficient computer skills and use of relevant statistical packages
Ability to work under multidisciplinary and multicultural environment
Good English language skills (oral /written)
Behaviours
Hardworking with capacity to work independently with minimum supervision
Honest, integrity, open and transparent personality.
Working towards achieving a team goal
Be able to Respect all groups of people in the community and culturally sensitive
Persuasive and able to work with different cultural settings
Motivated, energetic and strives to develop and support others
Result oriented and a team player
Working for the best interest of the organisation and children
Appreciate of child rights and gender equality
Desirable
Working with the project team and ensure project results are achieved timely without compromising with quality
Good command over conflict resolution while maintaining important relationships: Capability to resolve conflicts
Plan and schedule own work, interpreting instructions and selecting appropriate methods/tools for delivery.
Operate in a high-pressure deadline-driven environment with professionalism
Managing donor grants with strict reporting deadlines
Plan International’s Values in Practice
We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment
Working environment will include both typical office environment and field environment
The position requires regular field travels, at least 70% of the officer’s work
Level of contact with children
Mid contact: Occasional interaction with children during reflection meetings, evaluations, and research
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