Grants Coordinator at International Rescue Committee

Position: Grants Coordinator
Organization: International Rescue Committee
Location: Dar es-Salaam, Tanzania

About the Organization
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, providing aid to people devastated by conflict and disaster. Established in 1933 at the call of Albert Einstein, IRC is one of the largest international humanitarian organizations, operating in over 40 countries and 25 U.S. cities. In Tanzania, IRC has been present since 1993, focusing on meeting the needs of refugees and host communities, providing services in protection, governance, education, and health.

Overview/Summary
The Grants Coordinator supports the IRC Tanzania country program in achieving high-quality programming and service delivery. This vital senior position involves coordinating program design, proposal development, grants management, communication, and partnership processes. The Grants Coordinator will lead a growing Grants Team and work closely with technical program coordinators, field leadership, and in-country support units to ensure effective program implementation.

Major Responsibilities

Business Development

• Review and realize the Business Development Strategy closely aligned with the Tanzania Country Programme Strategy.
• Lead proposal development in coordination with relevant teams, ensuring alignment with strategic objectives and donor requirements.
• Contribute to budget development and management to ensure accurate cost estimation.
• Liaise with HQ grants teams to ensure proposals meet internal standards and donor compliance.
• Track upcoming opportunities and support decision-making processes for pipeline opportunities.

Grants Management & Compliance

• Ensure grants are implemented in compliance with IRC and donor regulations.
• Maintain understanding of IRC policies and donor terms across the grant portfolio.
• Facilitate donor report reviews and approvals, ensuring timely submission of accurate reports.
• Roll out and support project cycle meetings from opening to closeout.
• Train and support program staff on donor compliance, report writing, and grants management.

Donor Relations and Communication

• Develop an internal and external communications plan aligned with donor visibility requirements and advocacy goals.
• Coordinate preparation of materials to support business development objectives.
• Maintain relationships with donors, ensuring regular reporting and communication.
• Ensure timely reporting to the NGO Registrar and other relevant authorities.

Sub-award and Partnerships Management

• Support development of partnership strategy at country level and oversee quality sub-award management.
• Participate in partner scoping and management during proposal development and implementation.
• Review and advise on partner agreements, ensuring compliance with IRC and donor rules.
• Organize meetings and monitoring visits to ensure partners’ program implementation is on track.

Staff Management and Capacity Building

• Supervise Grants Team, providing training and guidance on donor compliance and program management.
• Participate in recruiting, training, and mentoring Grants staff.
• Build capacity of Grants and program staff in key donor compliance and project management principles.

Job Requirements

• Post-graduate qualification/degree in relevant discipline preferred.
• 5-7 years of experience in grants management and resource mobilization, preferably in humanitarian or development programs.
• Knowledge of donor regulations and priorities, including UN agencies, European Commission, USAID, etc.
• Experience in team management and capacity building.
• Excellent organization and coordination skills.
• Strong written and verbal communication skills in English, fluency in Kiswahili is an advantage.

Working Environment

Security level: yellow – Some parts of Kigoma experience insecurity-highway banditry.

Standard of Professional Conduct
The IRC and its workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct.

Commitment to Gender, Equality, Diversity, and Inclusion

IRC is committed to creating a diverse, inclusive, respectful, and safe work environment.

How to Apply

CLICK HERE TO APPLY

Please write in English language.