PA to the Group Managing Director At CVPeople Tanzania, November 2023
PA to the Group Managing Director
Job Description
Responsibilities
- General office administration duties
- Management of information at a strategic and highly confidential level
- Preparation of various reports
- Answer and respond to emails, phone calls, communicate messages and information to the Group Managing Director
- Setting up and maintaining senior management diary system for appointments, meetings and travel itinerary and arrangements
- Coordinate with other departments within the company to ensure seamless communication and coordination
- Liaising with senior management to ensure fast and efficient delivery of service to our clients
- Attending meetings and subsequently preparing clear minutes and following up itemized action to conclusion
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings by ensuring the highest standards of courtesy and etiquette
- Other responsibilities may be assigned from time to time.
Requirements
Knowledge and Experience
- At least 5 – 7 years’ of relevant professional experience in personal assistance
- A Diploma in Secretarial duties/Office Management/Executive Secretarial or its equivalent. Candidates with an Advanced Diploma or Degree in the relevant field of responsibilities would be preferred
- Excellent written and verbal communication skills (proficient in Kiswahili and English)
- Exceptional attention to detail and ability to work under pressure
- Possess strong organization and time-management skills
- Ability to multitask
- Proficient in MS Office Suite and other office management software
- Strong interpersonal skills.
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