Front Desk & Administrative Support At Dentons EALC East African Law Chambers · Dar es-Salaam, Tanzania |
Front Desk & Administrative Support At Dentons EALC East African Law Chambers · Dar es-Salaam, Tanzania
About the job
Position Title: Front Desk & Administrative Support (1 position)
Reports to: Head of Finance & Operations
Employment Type: Contract
Job Location: Dar es Salaam
Travel: Not required
Overall Job Function:
The Front Desk & Administrative Support is responsible for front desk office duties and ensuring day to day
administrative issues are done accordingly.
Specific Responsibilities and Duties:
• Make records for all program dispatches (parcels and mails) via DHL/Post office, and courier
• Maintain a logbook for all outgoing and incoming program mails and packages
• Maintain the image of the reception and ensure all is in good working order.
• Welcome visitors and handle incoming and outgoing calls.
• Maintain the sequence of reference number of all outgoing letters and keep copies of all outgoing letters.
• Receive and record all incoming letters, hand delivered items, and other documents arriving at the front desk.
• Ensure office telephones and fax are working; screen callers and promptly direct them to the appropriate person.
• Coordinate travel for staff and visitors including booking accommodation and flights.
• Organise and report office maintenance and repair work
• Perform any other tasks assigned by the supervisor.
Qualifications, Knowledge, and Skills:
• Required Education: bachelor’s degree/ Diploma in Business Administration or related field
• Required Work Experience: Minimum 3 years of relevant experience. Must have experience with front desk and customer management.
• Effective communication skills, both written and verbal in both Kiswahili and English.
• Strong organisational and stress management skills.
• Proficiency in Microsoft Office, particularly with Excel.
• Ability to work with little to no supervision.
Posted on Sep 26, 2023.
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Send your CV to: info@dentons.co.tz
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