Administration Manager job at Dangote Industries Limited

JOB DETAILS:

• Coordinate the activities of the Administration functions to ensure effective execution of administrative tasks at the Plant, including the estates, office buildings and storage facilities

• Implement the approved operational plans and programs to facilitate the realization of the department’s objectives at the Plant.

• Oversee the identification and documentation of the Plant’s short and long term infrastructure/ facility requirements for input into the annual budget.

• Communicate the plans and programs to subordinates and ensure mutual understanding of roles, responsibilities and accountabilities.

• Oversee the provision of administration services for the Plant e.g. office supplies and consumables, office equipment, mail management, janitorial services, catering services, etc.

• Oversee the provision of travel and related requirements for staff, stakeholders and visitors to the Plant.

• Champion the implementation of 1st class maintenance for all the Plant’s assets and facilities.

• Coordinate the execution of all routine maintenance, renovation, and refurbishment of Plant facilities. Ensure timely requisitions are made for procurement of office supplies and consumables required for the day-to-day operations of the Plant.

• Coordinate activities of the fleet management unit:

• Work closely with fleet maintenance contractors to ensure optimal performance of the company’s fleet

• Ensure all documentation, licenses, registrations pertaining to the company’s fleet ate updated as at when due.

• Liaise with the Finance function to ensure accurate documentation of details for office furniture, equipment and fleet for provision of adequate coverage for the Plant’s assets against risks.

• Drive the implementation of a first-class maintenance and management culture for all office and residential buildings in the Company’s portfolio.

• Monitor to ensure conformance of the Company’s facility management practices to approved Health, Safety and Environment (I-ISE) policies and procedures. Proactively manage internal customer satisfaction levels to assess the performance of the Administration department in executing its responsibilities.

• Liaise with the Security Manager to manage and control access to DCP’s Plant facilities.

• Oversee the preparation of the department’s annual budget and monitor its implementation.

• Review and authorize expenditures/transactions for the department in line with approved budget and manual of authority.

• Collate reports on admin activities and submit periodic reports to the Head HR & Administration for management decision making.

• Perform other duties as assigned by the Head HR & Administration.