Job Opportunity at IOM, HR Assistant

 

POSITION INFORMATION

SVN IOM/DAR/008/2022

Position title: HR Assistant (1 Position)

Position grade G4

Duty station: Dar es Salaam, United Republic of Tanzania

Type of Appointment & Durations: 6 Months with possibility of extension

Job family Resource Management Unit

Organizational unit RMU

Reports directly to Senior HR Assistant

Number of Direct Reports None

ORGANIZATIONAL CONTEXT AND SCOPE

Under direct supervision of the Senior Human Resource Assistant in Dar es Salaam, administrative coordination with the Resource Management Officer and over supervision by the Chief of Mission, the following are the job responsibilities:

RESPONSIBILITIES AND ACCOUNTABILITIES

 

• Assist in the recruitment process of the national staff for all units, coordinate with candidates to schedule interview time slots, assist to prepare the interview room for examinations/oral interviews.
• Assist to obtain the reference checks forms for candidates before the interviews and follow up with referees when they delay in response.
• Follow up with candidate on submitting the EOD (Entry on Duty) medical tests before candidate is on board.
• Making sure HR files are well arranged and labelled for easy accessibility and in a neat order.
• Prepare staff introduction letters e.g bank letter, passport letters, and collecting necessary signatures.
• Collect manual fingerprint staff attendance from IT unit and compare with system records for any discrepancies.
• Verify TA’s received from staff, collect signatures, and send back to the staff and make sure TA’s are filled in the relevant folders.
• Receive/Handle and coordinate all incoming/outgoing calls via IOM Tanzania official phone line and IOM Dar mailbox redirect to the responsible unit.
• Stand by for the senior Human Resource Assistant in Dar es salaam especially when she is absent due to annual leave, sick leave, or on STA duties.
• Update staff details manually and, in the system, when required.
• Perform other duties as may be assigned.

 

REQUIRED QUALIFICATIONS AND EXPERIENCE

EDUCATION

High School Diploma/Certificate in education, Human Resource/Administration/Business Management, a social science discipline or related area is required, with 4 years of working experience. 

Or

University Degree with 2 years working experience in Education, administration/management, a social science discipline or related area is required.

EXPERIENCE

• Must be adept at problems solving, including being able to identify issues and resolve programs in timely manner.
• Highly computer literate and proficient in Microsoft Office packages.
• Must possess strong interpersonal skills.
• Must be able to communicate clearly, both written and orally, as to communicate with employees, and in group presentations and meetings.
• Must be capable of working with confidential information.
• Must be able to prioritize and plan work activities as to use time efficiently.
• Must be organized, accurate, through and able to monitor work for quality.
• Must be dependable, able to follow instructions, respond to management directions.

 

LANGUAGES

Required

(specify the required knowledge) Desirable

Fluency in both English and Kiswahili, written and spoken,

required.

Working knowledge of

MODE OF APPLICATION

Interested candidates should fill in the PH form, submit CV’s and cover letter indicating Vacancy Notice number with 3 professional references and contacts to email address: tzvacancy@iom.int