PRESIDENT’S OFFICE
PUBLIC SERVICE RECRUITMENT SECRETARIAT
Ref.No.JA.9/259/01/A/24 7
th January, 2022
TRANSFER VACANCIES ANNOUNCEMENT
On behalf of The National Institute of Transport (NIT) , Public Service Recruitment
Secretariat (PSRS) invites dynamic and suitable qualified Tanzanians to fill 5 vacant posts on transfer as mentioned below;
THE NATIONAL INSTITUTE OF TRANSPORT (NIT).
The National Institute of Transport (NIT) was established by th
National Institute of Transport Act, Cap 187 R.E 2002. It is fully
accredited by the National Council for Technical Education (NACTE)
with Registration number REG/EO 009 of 2002.
PERSONAL SECRETARY I – 2 POST
DUTIES AND RESPONSIBILITIES
i. To organizing and maintain a diary of appointments,
ii. To deal with correspondences and letter writing,
iii. To organize and store paperwork, documents and computer-based
Public Relations &Communication,
iv. To type letters, minutes, circulars and all documents required for
the day to day running of the office,
v. To handle incoming mails with personal attention of the officer and ensure that mails and any related correspondences are well
managed and delivered personally to the intended officer,
vi. To receive visitors, ascertain the nature of their business and
relay Public Relations & Communication to the boss concerned,
vii. To keep classified documents and Public Relations &
Communication in confidence,
viii. To secure, safeguard and maintain in safe custody all
confidential files and other sensitive documents/record,
ix. To carry out other duties related to his/her field as assigned by
immediate supervisor.
1.1.2. QUALIFICATIONS AND EXPERIENCE
Must be a Public servant who is a holder of Form IV Certificate with passes
in English, Kiswahili plus Certificate in Secretarial Studies who have
passed Shorthand (English) and Hati Mkato (Kiswahili) at a speed of
80 words per minute with computer knowledge in MS-Word, MS-
Excel, Internet, Email,MS- Publisher from a recognized institution with
working experience of at least four (4) years.
1.1.3. SALARY SCALE: PGSS4
1.2.0. LIBRARY ASSlSTANT I – 2 POST
1.2.1. DUTIES AND REPONSIBILITIES
i. To undergo on the job training i.n library duties
ii. To perform library clerical duties;
iii. To register readers,
iv. To issue books to readers,
v. To receive books from readers
vi. To handle simple inquiries from readers
vii. To assist in Bibliographical searching
viii.To perform any other duties as may be assigned by
Supervisor.
QUALIFICATIONS AND EXPERIENCE
Must be a Public servant who is a holder of Diploma in Librarian Science
(Information Studies, Documentation or equivalent from any recognized
i n stitution with working expenence of atleast four (4) years In related field.
SALARY SCALE: PGSS4
RECORDS MANAGEMENT ASSISTANT I – 1 POST
DUTIES AND REPONSIBILITIES
i. To prepare file index and other facilities in order to simplify the
avallablllty of the documents,
ii. To liaise with National archives for safe keeping of closed files and
other documents
iii. To analyse and classify records in specified categories;
iv. To monitor correspondences,
v. To maintain an updated diary and records for file movements.
vi. Receives files, registers, stores, retrieves, deliver to the appropriate
officer; collects and returns them to registry,
vii. Opens files according to record keeping regulations
viii.Dispatches documents according to instructions,
ix. Sorting, listing, classifying and boxing documents for official use.
x. Record and arrange efficient and timely dispatch of all correspondences,
xi. To perform any other duties as may be assigned by Supervisor.
QUALIFICATIONS AND WORK EXPERIENCE
Must be a Public servant who is a holder of Certificate in Records
Management, Archives or equivalent qualifications from a recognized Institution with working experience of at least fourf (4) years in related field.
The candidate should have relevant computer knowledge
SALARY SCALE: PGSS4
GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania who are working in Public service;
ii. Applicants must attach an up-to-date Curriculum Vitae (CV) having reliable contacts; postal address/post code, e-mail and telephone numbers;
iii. Applicants should apply on the strength of the information given in this advertisement;
iv. Applicants must attach their certified copies of the following certificates: -
Postgraduate/Degree/Advanced Diploma/Diploma/Certificates;
Postgraduate/Degree/Advanced Diploma/Diploma transcripts;
Form IV and Form VI National Examination Certificates;
Professional Registration and Training Certificates from respective
Registration or Regulatory Bodies, (where applicable);
Birth certificate;
v. Attaching copies of the following certificates is strictly not accepted: -
Form IV and form VI results slips;
Testimonials and all Partial transcripts;
vi. An applicant must upload recent Passport Size Photo in the Recruitment
Portal;
vii. All applicants must route their application letters through their respective
employer;
viii. An applicant who is retired from the Public Service for whatever reason should
not apply;
ix. An applicant should indicate three reputable referees with their reliable
contacts;
x. Certificates from foreign examination bodies for Ordinary or Advanced level
education should be verified by The National Examination Council of
Tanzania (NECTA).
xi. Professional certificates from foreign Universities and other training
institutions should be verified by The Tanzania Commission for Universities
(TCU) and National Council for Technical Education (NACTE);
xii. A signed application letters should be written either in Swahili or English and
addressed to Secretary, Presidents Office, Public Service Recruitment
Secretariat, P.O. Box 2320, University of Dodoma (UDOM), Utumishi
Building/Asha Rose Migiro Buildings - Dodoma.
xiii. Deadline for application is 20th January , 2022;
xiv. Only short listed candidates will be informed on a date for interview if any;
xv. Presentation of forged certificates and other information will necessitate to
legal action;
NOTE: All applications must be sent through Recruitment Portal by using
the following address; http://portal.ajira.go.tz/and not otherwise (This
address also can be found at PSRS Website, Click ‘Recruitment Portal’)
Released by:
SECRETARY,
PUBLIC SERVICE RECRUITMENT SECRETARIAT
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