Network Accountant
Job Description
We are recruiting for key roles to lead successful implementation of this unique and exciting project. All positions will be based in the TECDEN Country Office in Dodoma.
Background
Tanzania Early Childhood Development Network (TECDEN) is a national umbrella Network of Early Childhood Development (ECD) Civil Society Organizations working to promote Early Childhood Development in Tanzania by influencing change in policies, programmes and practices. Our work aims to impact the children holistic development, inspired by a vision that the rights and needs of all infants and young children must be realized to survive, grow, and develop to their full potential. TECDEN has been in operation since 2000 and is a leading platform for ECD dialogue coordination among civil society, government and other stakeholders.
TECDEN, in partnership with Children in Crossfire Tanzania, has recently secured funding from the Conrad N. Hilton Foundation to deliver an ambitious three years project championing ECD policy and programming advocacy. The project to be popularly known as “Mtoto Kwanza” will provide lead support to the government of Tanzania and the wider ECD stakeholders in supporting the implementation of the anticipated National Multisectoral ECD Programme (NM- ECDP) at national, regional and council levels.
Job Purpose
The Network Accountant will be responsible for both financial and office administrative needs of TECDEN. Working from the TECDEN Country Office in Dodoma, this role will ensure sound, transparent and accountable management of the project and wider Network finances to the required high standards. Additionally, the position is responsible for efficient support of Network staff administration, and wider Network logistics and operational administration. The position reports to the Executive Director.
Major Responsibilities
Lead the set-up of TECDEN Network finance management function, ensure adherence to organizational policy, practice and procedures, as well as donor conditions for respective project finance reporting including close collaboration with partner finance management team;
Manage the TECDEN Network accounts and prepare periodic management reports including those of Mtoto Kwanza project;
Lead responsibility for ensuring that the Mtoto Kwanza project Network of Local CSOs effectively administer and report on project
Ensure TECDEN Network operations including Administration and Human Resources duties adhere to a high standard of compliance of TECDEN policies and procedures as well as those of donors where applicable;
Specific Responsibilities
Lead the set-up of TECDEN Network finance management function, ensure adherence to organizational policy, practice and procedures, as well as donor conditions for respective project finance reporting including close collaboration with partner finance management team
Support to develop, maintain and monitor systems of internal control which help safeguard the Network and projects resources in adherence with the policy, practice and procedures.
Provide input to developing and consolidating Network and projects budgets, ensuring ongoing implementation and monitoring
Review expenses and financial transactions to ensure they are in line with eligibility and are compliant with the organization financial policy as well as donor procedures and terms of the agreement;
Manage procurement processes as per donor and organizational procedures including sourcing quotations and ensuring value for money principle adherence.
Maintain proper books of account for the Network ensuring that finance transactions are properly captured, recorded and filed in a timely and efficient
Develop, maintain, and enhance Network and projects finance reporting structures for internal and external requirements, ensuring timely, accurate, and relevant
Ensure that the Network`s finances are accountably managed in due consideration of Government of Tanzania policy and regulation regarding taxation and other
Build the finance capacity of non-finances Network staff to manage Network and project finances and safeguard Network assets to high standards of transparency and Ensure induction training for all Network staff on matters associated with finance and compliance, and periodic refresher trainings.
Manage internal and external auditing processes of the Network
Collaborate closely with Children in Crossfire partner finance management team on finances management of the
Report to the Executive Director on a monthly basis or more often if required on all aspects of your work including the Key Performance Objectives outlined in your annual
Manage the TECDEN Network accounts and prepare periodic management reports including those of Mtoto Kwanza project
Process all financial transactions, ensuring appropriate levels of bank and cash balances to enable Network and projects
Prepare Network and projects monthly management accounts, perform cash and bank reconciliations, and ensure that relevant ledgers are maintained in line with Network
Manage petty cash and ensure proper use, timely replenishment and
Prepare and submit monthly bank and petty cash reconciliations
Extract Network and projects financial reports on monthly basis or more often as required and facilitate Network and projects management discussion on budget
Double-check the accuracy of information to discover weaknesses or missing data and strive for strict compliance and high-quality performance;
Recommend necessary ideas based on the review findings to improve quality of Lead responsibility for ensuring that the Mtoto Kwanza project Network of Local CSOs effectively administer and report on project finances
Responsible for managing Local CSOs finances, building their finance capacity where required and deemed appropriate, ensuring timely disbursement of funds, review of Local CSOs finance reports, and value for money principle adherence.
Working with the Project Manager, follow up with Local Civil Society to ensure finance reports are submitted within set
Ensure TECDEN Network operations including Administration and Human Resources duties adhere to a high standard of compliance of TECDEN policies and procedures as well as those of donors where applicable
Carry out all necessary administrative duties in relation to the Network Country Office as
Provide lead administrative support in ensuring compliance with regulatory requirements by the Registrar’s Office and ensure statutory compliance in terms of NGO registration and legal status, and filing of statutory
Maintenance of Network`s Office asset register, and general oversight of sound use and maintenance of office assets to ensure compliance with Network and donor financial procedures and terms of the Perform quarterly physical asset and inventory verifications.
Support managing general Network office contractual
Provide finance, administrative and logistical support to the Network and project staff teams during large event Ensure Mobile payments for events and workshop are planned properly for cash flow purpose and during the events documentation are collected and verified for timely payments.
Ensure implementation of HR practices in the Network Country Office and across the TECDEN staff team in accordance with Network policies.
Oversee and ensure administration of compliance considerations for the Network staff, including payroll management and ensure statutory compliance in terms of labour
Ensure Network staff personnel files are maintained with due confidentiality, including advising the Executive Director on any contractual
Undertake any other duties to support the operations of the Network as and when
Qualifications:
Master’s degree and 3 years of experience or Bachelor’s degree and five years of experience or equivalent combination of education and Certified Professional Accountant Qualification will be an added advantage.
Demonstrable experience of finance management in an NGO setting including diverse donor requirements and standards for finance management and
Demonstrable experience of coordinating or providing lead support to external audit processes;
Demonstrable experience of providing finance management supportive supervision and capacity-building support to local civil society organizations.
Familiarity with the accountabilities and donor conditions for project funding, preferably across a range of
Proven skills in MS Office and finance-specific software. QuickBooks experience will be an added advantage.
Ability to function independently and carry out routine responsibilities with minimal
Ability to monitor progress of a project against milestones or
Ability to work to deadlines, priorities and take
Committed to the aims and values of TECDEN, and work as part of the
Fluent in written and spoken Swahili and
High level of integrity, commitment to confidentiality, and impeccable record in previous accounting
Child Safeguarding:
TECDEN is committed to keeping children and vulnerable adults safe, so our selection process, which includes rigorous background checks, reflects our commitment to protecting children and vulnerable adults from abuse.
HOW TO APPLY
TECDEN_Application_Form_-_Network_Accountant_(final)
Job_Description_-_TECDEN_Network_Accountant_(final)
All applicants are required to complete a TECDEN Application Form and email to: recruitment@tecden.or.tz
Only those candidates selected for interview will be contacted.
Closing date for applications: Wednesday 17th November 2021.
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