JOB DESCRIPTION: AHF Fund Manager
FLSA Status: Exempt
We only accept US based candidates
Department: Global Advocacy
Division: Global Advocacy
Supervisor Title: Associate Director of Global Advocacy Operations
Prepared By: Loretta Wong, Deputy Chief of Global Advocacy & Policy
Created/Last Revision Date: March 19, 2021
Approved By: Terri Ford, Chief of Global Advocacy and Policy
Essential Duties & Responsibilities:
Manages the daily operations of the AHF Fund (including AHF Emergency Fund and Charitable Giving)
Provides administrative support in the global Girls Act programs
Manages AHF Fund (80%)
Prescreen nominations and applications to the AHF fund including supervisor approval of nominator, facilitating financial background check, solicitation of regional staff feedback and basic budget review/indications of quid-pro-quo.
Responsible for receipt and dissemination of grant applications to AHF Fund Committee with timely updating of application database, filing, and record keeping.
Supports the identification of strategic partnerships with country teams through the utilization of AHF Fund.
Responsible for coordination of AHF Fund Committee meetings, including bi-annual and annual End of Year meeting.
Develops correspondence for grant applicants to inform of grant award decision and completes subsequent grant agreement for review by legal department
Responsible for ensuring accurate payment processing to awarded organizations in collaboration with Accounts Payable department
Tracks all grant reports from grantees and ensures timely submission and documentation of program results to AHF Fund Committee
Tracks timely reviewing of grantees reports by AHF Fund committee members which then determines release of next allocation.
Maintains and troubleshoots any technical issues with the WizeHive database developers as needed.
Develops and supports efforts for promoting the AHF Fund as a tool for advocacy in-house, including a bi-annual webinar for potential nominators and spotlighting successful grantees.
Facilitates coordination of quarterly calls with the Director of Advocacy & Community Partnerships and the Regional AHF Fund Liaisons.
Help identify new partnerships with the Director of Global Advocacy and Community Partnerships and cultivates relationships.
Sharing AHF advocacy issues and priorities with grantees as determined by the department leadership
Schedules, assists and participates in bi-annual site visits with department leadership
Facilitates the creation of payment requests and required approval for sponsorships coming from AHF Charitable Giving.
Tracks payments and follow up payments of AHF Charitable Giving whenever needed.
Provides monthly financial monitoring report to the department leadership
GIRLS ACT (20%)
Provides administrative support and research to the Associate Director of Global Advocacy Operations
Prepares Girls Act monthly reports for the Associate Director of Global Advocacy Operations
Coordinates country budgets and track monthly expenses
Participates in Girls Act program strategic discussions
Confidentiality and Accountability
Maintains professional confidentiality and judgment in relation to all activities within the department and organization
Represents the Chief and the department with accountability and integrity at all time.
Supervision
N/A
Participation in AHF Meetings/Committees Attends meetings as requested.
Supervisory Responsibilities
This job has supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Bachelor’s Degree and at least 3-5 years related work experience
Computer/Software Skills & Abilities
To perform this job successfully, an individual should have proficient knowledge of Wizehive, Raiser’s Edge, Salesforce, or similar database management systems, Microsoft Office, Adobe Acrobat, and Google Suite. Experience with scheduling meetings is preferred.
Language Skills
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
Mathematical Skills
Ability to add and subtract two digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and weight measurement, volume and distance.
Reasoning Ability
High Skills: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Other Skills & Abilities/Qualifications
Ability to create presentation materials and synthesize data
Ability to maintain confidentiality
Excellent written and verbal communication skills
Excellent Multi-Tasking Skills and attention to detail
Ability to complete a variety of tasks in an organized manner
Demonstrated ability to understand and perform duties as described in position description.
Here is the link to our Careers Page: https://www.aidshealth.org/careers-global-advocacy/
Job ID/Req: Fund Manager 2021-12833
For detailed information, please check the complete version of the advert attached below.
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