Agency: UNDP
Title: Programme Assistant (RCC)
Job ID: 38389
Practice Area – Job Family: Environment and Energy – ENVIRONMENT AND ENERGY, Capacity Development – CAPACITY DEVELOPMENT, Environment&Disaster Reduction – ENVIRONMENT AND DISASTER REDUCTION
Vacancy End Date: (Midnight New York, USA) 22/07/2021
Duty Station: Male, Maldives
Education & Work Experience: C-HS Graduate or Equivalent – 5 year(s) experience, G-Bachelor’s Level Degree – 1 year(s) experience
Languages: Required: Desired: Dhivehi, English
Grade: NB2
Vacancy Type: Service Contract (SC)
Posting Type: External
Bureau: Asia & the Pacific
Contract Duration: 12 months (with possibility of extension)
Background
UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. UNDP is on the ground in about 170 countries and territories, working with national counterparts on solutions to global and national development challenges.In the programme countries, UNDP supports stabilization, state-building, governance and development priorities in in partnership with the host governments, the United Nations system, the development partners and other partners to help the country to achieve sustainable development by eradicating poverty in all its forms and dimensions, accelerating structural transformations for sustainable development and building resilience to crises and shock.
UNDP has been a trusted development partner of the Maldives for more than 40 years, helping to achieve the eradication of poverty, reduction of inequalities and exclusion in areas such governance, environment protection, climate change mitigation and adaptation. In each of its thematic areas of work, UNDP at the request of its national partners provides relevant policy advisory support, technical assistance, advocacy, and knowledge to help Maldives achieve its global commitment on Sustainable Development Goals (SDG). With Maldives’s transition to Middle Income Country Status, Official Development Assistance from traditional donor sources has been on the continuous decline. UNDP is therefore working with its national partners to identify and tap into alternative and innovative financing mechanisms for development. This process involves broadening outreach and forging wide-ranging partnerships with stakeholders – including other UN agencies, the government, the private sector, philanthropic Foundations, multi-lateral and bi-lateral donors and International Finance Institutions to advance the country’s development strategies and objectives.
You are invited to join a team of dedicated development professionals whose primary role is to support the Maldives to achieve the 2030 Agenda. As part of the UNDP team your focus will be to work with multiple stakeholders to find the country specific solutions that lead to sustainable development and to ensure no one is left behind – and we reach those furthest behind first. UNDP is looking for individuals who have the communication, analytical, planning and implementation capacities that can address links, choices and connections across many issues and sectors. We seek individuals who can apply global best practice to national contexts. We are looking for people who are enthusiastic, motivated, and committed to making a positive contribution to Development in the Maldives.
In light of the increasing urgency of climate change responses in every programme country, UNDP is investing in strengthening its climate change services to all countries. The Programme Assistant will be fully integrated into the Resilience and Climate Change Unit of UNDP Maldives as well as the community of practice of climate change advisors and experts already working at national, regional and HQ levels. The Programme Assistant will also work in close collaboration with the operations, programme and project teams in the CO staff for resolving programme related issues and information delivery.
The Programme Assistant will support the CO by providing operational and management support to existing climate change related projects and programmes as well as towards resource mobilization and pipeline projects. The Programme Assistant provides the necessary support in execution of services in the CO Programme Unit, supports the design, planning and management of the country programme portfolio by facilitating programme and project implementation. The Programme Assistant promotes a client-oriented approach consistent with UNDP rules and regulations. UNDP is looking for individuals who have the analytical, planning and implementation capacities that can address links, choices and connections across many issues and sectors. We seek individuals who can apply global best practice to national contexts. We are looking for people who are enthusiastic, motivated and committed to making a positive contribution to Development in the Maldives.
Duties and Responsibilities
- Administration and implementation of programme strategies, adapts processes and procedures
- Support to management of the CO programme/projects
- Administrative support to the Programme Unit and overall support to the Programme oversight to Projects (NIM/DIM)
- Facilitation of knowledge building and knowledge sharing
- Support the
administration and implementation of programme strategies, adapts processes and procedures focusing on achievement of the following results:
- Effective application of RBM tools and achievement of programme and management targets. Support the design of mechanisms to accelerate delivery and enhance impact of programme portfolio
- Presentation of information/ reports for identification of areas for support and interventions
- Support the troubleshooting of project implementation by effective quality assurance of PMUs related programme and operations work
- Provides effective support to
management of the CO programme focusing on the achievement of the following results:
- Support the preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements
- Pipeline management and project initiation on and off Atlas. Prepares in coordination with PMUs and in coordination with relevant office units’ re-alignment of budgets/project documents and agreements.
- Support the Programme Officers in substantive programtic work.
- Support the provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
- Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports.
- Support the identification of operational issues and participate proactively in solutions in accordance with programme policies and procedures of the organization.
- Support quality assurance related activities/audits and follow up tasks including audit recommendations
- Provides
administrative support to the Programme Unit and overall support to the Programme oversight to Projects (NIM/DIM) focusing on achievement of the following results:
- Proper control of the supporting documents for payments, review of projects & Financial Reports.
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers
- Support the Programme Analyst in guiding UNDP Project personnel in DIM implementation or Country Office support to NIM in complying with relevant UNDP Programme and Operations policies and procedures.
- Supports Project teams in capacity building exercises oriented to develop competences in NIM environment for accountable and result driven project management
- Supports the effective formulation of procurement plans
- liaising with communication unit to arrange for media involvement, press conferences & press releases
- Ensures
facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Organization of trainings for the operations/ projects staff on programme
- Effective contributes to sharing competencies and expertise across projects, teams and peers
- Synthesis of lessons learnt and best practices in programme
- Sound contributions to knowledge networks and communities of practice
Competencies
- Innovation (Ability to make new and useful ideas work)
- Leadership (Ability to persuade others to follow)
- Communication (Ability to listen, adapt, persuade and transform)
- Delivery (Ability to get things done while exercising good judgement)
- Quality Assurance (Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled)
- Project Management (Ability to plan, organize, and control resources) procedures and protocols to achieve specific goals)
- Operational Efficiency (Ability to identify and execute opportunities to improve operational efficiency)
- Knowledge Facilitation (Ability to animate individuals and communities of contributors to participate and share)
- Team building (Ability to work effectively with diverse groups of professionals towards common goals)
Required Skills and Experience
Minimum Academic Education:
- Secondary Education or bachelor’s degree in Project Management, Business or Public Administration or related field.
Minimum years of relevant Work experience:
- 5 years of relevant experience with Secondary Education or 1 year of relevant experience with bachelor’s degree.
- Relevant experience in administration or programme support service.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.). Experience in handling of web-based management systems.
- Exposure to UNDP ERP, ATLAS and share point an asset.
Required skills and competencies:
- The key results have an impact on the overall CO efficiency in programme and success in implementation of programme strategies in order to accelerate delivery and increase quality assurance. Accurate analysis and presentation of information enhances UNDP position as a strong development partner. The information provided facilitates decision making of the management.
Disclaimer
Important applicant information
All posts in the NPSA categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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For the position Programme Assistant approximately the net salary per month is Mvr 13,257.25 (excluding pension and medical insurance). For more information please contact operations.mv@undp.org
Please contact erecruit.helpdesk@undp.org for any technical issues related to applying to vacancy announcements.
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