Resource Management Analyst at World Bank

Full Time | Dar es Salaam | December, 2023 | Resource Management Analyst 

World Bank Full-time Jobs Dar es Salaam December, 2023

Job #: req25488

Organization: World Bank

Sector: Resource Management

Grade: GE

Term Duration: 2 years 0 months

Recruitment Type: Local Recruitment

Location: Lilongwe, Malawi

Required Language(s): English

Preferred Language(s):

Closing Date: 1/12/2024 (MM/DD/YYYY) at 11:59pm UTC

Description

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org.

VPU Context

The Budget, Performance Review, and Strategic Planning (BPS) VPU is mandated with overseeing the resource management function of the World Bank with the following key accountabilities: strategy and business planning; expense management; performance review and reporting; resource management infrastructure development and maintenance; internal controls and risk management; and resource management capacity building. BPS has a service delivery model with three core roles:

• Business Partners (client facing): embedded partners focused on decision support and performance oversight with a strong understanding of the business;
• Centers of Expertise (COE): providing thought leadership and analytics, designing business finance policies, practices, and coordinating business finance knowledge management; and
• Service Center: central unit to manage the delivery of high volume and transactional and reporting services across the Bank, including help desk support to clients.

BPS is organized into three departments under a Vice President: (1) BPS Corporate Units (BPSCU) – supporting Institutional, Governance, and Administrative Units (IG&A), Capital Budget, and providing BPS systems, knowledge, data governance, and the service center; (2) BPS Operations Units (BPSOU) – supporting Practice Groups and Regions; and (3) BPS Strategic Planning (BPSSP) – supporting the corporate strategic business and budget planning process.

Unit and Job Overview

As a BPSOU client-facing unit, BPSAF supports the Africa East and West Regions on business planning, budgeting, work programming, deliverables reporting, and financial reporting for all the departments in the World Bank Eastern and Southern Africa Region and Western and Central Africa Region. In addition, in-country offices, BPSAF staff performs accounting, payment processing, cash management, and administration functions. Overall, BPSAF ensures that each department maintains cost efficiency and effective controls over all financial transactions and provides support for effective management and monitoring of deliverables.

The Resource Management (RM) Analyst position is based in Lilongwe, Malawi Country Office within the Country Department covering Tanzania, Malawi, Zambia, and Zimbabwe. The RM Analyst will handle accounting, resource management, internal controls, and administration for the country office though support to other countries is also possible when the need arises. The RM Analyst works independently under the oversight of the Country Manager, the Country Director, the Operations Manager, and the Country Office RM Officer under the overall supervision of region-based Sr. Resource Management Officer and HQ based Chief Administrative Officer (CAO).

As with all other BPS staff, RMAs are expected to be fungible and able to work across different assignments over time depending on business needs and professional development objectives.

Duties and Responsibilities

RM Analyst is expected to be a specialist in business finance analytics, controls, processes, and able to support decision-making through the provision of timely, fit for purpose information on the management of financial resources across all funding sources. In line with the competencies listed below, RM Analyst is expected to be an expert in the day-to-day maintenance of the core RM systems, processes, and disciplines, with advanced knowledge of RM policies, SAP, and the Bank’s core reporting and data mining tools. The RMA is expected to be innovative and deliver quality work, striking a balance between RM technical excellence and client focus. The incumbent must have strong teamwork skills within and outside the unit, and the ability to work independently on RM projects with other members of the broader RM team. Initiative and excellent communication skills, both written and verbal, and interpersonal skills are a must.

Financial Management of Country Office Expenses:

• Performs Country Office Accounting functions, including preparing and submitting monthly MSRs to the region and WFA; reviewing transactions entered in ePayables; performing payment runs, performing payroll variances report; liaising with central payment processing/transaction processing units (Chennai/GPP) to resolve routine issues; monitoring Bank Imprest Accounts and request reimbursements taking into account optimal cash levels.
• Monitoring: Independently monitors and reviews budgets & expenses, identifying/resolving issues, and discussing them with country office management, working groups, and other RM staff; contributes to ensuring that the unit has an optimum cash balance and cash flow projections; reviews financial transactions, reconciliation reports, open-item reports, monthly accounting reports, scorecard and quality assurance follow-up plans, etc.
• Accountability: responsible for effective financial management of the country office expenses; oversees the financial management function of the Country Office.
• Business Planning and Indicators: Assists Country Office management in the formulation of staffing strategy and its resource implication; assists in the planning of expenses for the day-to-day running of the country office; contributes to the development of indicators for the country office; may provide assistance in the country work program planning; in the case of country office relocation or renovation, may assist in the planning for capital budget.
• Cost Analysis and Effectiveness: Compiles and analyzes performance measurement data at the country office level; measures cost-effectiveness performance and proposes solutions to issues identified.

Financial Control and Fiduciary:

• Support internal controls framework of country office financial transactions and business operations, including a review of the effectiveness of the internal control systems and monitoring.
• Within the established WB Systems’ framework establishes and coordinates specification for and implements new or enhanced standardized country office-specific reporting systems to meet management and institutional requirements.
• Works with Country Manager to ensure a strong control environment in the Office, providing advice on control issues.
• Ensures that audit, quality assurance review, and scorecard recommendations are implemented effectively.
• Where applicable, may contribute to the end-year Country Office/CMU budget expenditure and deliverables outcome reporting during retrospective exercises.

Reporting, Communications, and Liaison:

• Proactively establishes and maintains interface with internal and external clients; participates in team meetings; ensures effective backup arrangement and timely submissions of tasks/outputs.
• Provides information and first-level analysis to managers and RM Officer with respect to the management of resources (e.g., budget, expenses, unit costs/performance measures, staffing, space, etc.
• Provides support to managers and staff in choosing, accessing and interpreting management reports available in SAP and other information systems.
• Administers RM policies and procedures, including