Records Management Officer at Tanzania Police Force
Job Description
- A records management officer works for an organization that has high records handling needs.
- They are required to bring records and files together, and then collate and punch them into a predefined system.
- The work is straightforward but requires great skills and effort.
Duties and Responsibilities:
- Create and maintain effective relationships with team members in order to obtain the right information
- Obtain information from different departments and check it to ensure appropriateness
- Collate collected information, and categorize it according to set specifications
- Perform data entry work to ensure that all records are timely punched into the system
- Check each record to verify completeness and accuracy
- Oversee the management of electronic and paper information
- Identify and use appropriate records management systems and resources
- Set up and review data and records management systems
- Oversee the conversion of data from paper to electronic forms
- Deal with incoming inquiries, and provide appropriate feedback
- Ensure that all punched in data is adequately protected from internal and external threats
- Classify data according to indexing methods and protocols
- Ensure that data and records are easily accessible as and when needed
- Analyze data recording needs, and provide feedback on required systems and resources
- Ensure appropriate quality control within records management systems
- Retrieve data after ensuring that it will be delivered to the right people
- Resolve issues with records and data transfer processes
- Track and locate records by maintaining a central data list
- Oversee data migration activities, ensuring that data integrity is maintained at all costs
- Create and maintain reports on records management systems, resources, and activities
- Ensure the transfer of newly recorded or amended data to different departments within the company
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