Receptionist
Dar es SalaamPosted 17 mins ago
WWF
WWF is seeking to hire a competent and motivated Receptionist for its office in Dar es salaam, Tanzania
Major Functions:
Answer telephone and direct calls to relevant destinations in the office and outside the office
Take and relay messages to relevant staff and provide information to callers
Organize and manage the Country Office Front Desk including receiving visitors, determining their business, and directing them to the relevant offices.
Organize appointments for Senior Officers as appropriate
Keep track of the office phone use, prepare monthly summary reports, and advice on telephone bill charges
Ensure effective functioning of office telephone lines
Ensure posts /mails are collected from the Post Office;
Receive, date stamp and review all incoming mails and faxes and distribute to the appropriate staff with correspondences recorded in appropriate logbooks.
Maintain proper record/contact list of staff database and of key stakeholders, partners, and
WWF Offices globally for quick access.
Regularly, keep track of senior staff movements and maintain staff movement schedule, a record of key visits and official events to facilitate better plans for appointments, meetings, and field visits as may be appropriate.
Support staff in flight booking through WWF Air travel agents and preparation of air travel LPO
Receive air travel invoices and reconcile with LPO’s and submit to Finance office for payment process.
Deal with queries from the public and customers and monitor visitor access and maintain security awareness
Manages internal conference and meeting room bookings.
Monitor movements and maintain reception and conference room assets.
Ensures the Reception area is clean and arranged in manner that represents office environment.
Undertake any other responsibilities as may be assigned by the supervisor.
Required Qualification
At least an Advanced Diploma in Business Administration/ Public relations coupled with
Customer Care skills and/or Office management training;
Minimum of three to five years relevant work experience with proven skills in managing telephone operaÂtions /switch board for a large/busy organization.
Experience in working with international agencies and a variety of partners/customers;
Computer literate.
Excellent communication skills both written and oral English and Kiswahili are indispensable;
Interest in working with an Environmental Management Organization.
Should be flexible, articulate and ability to work with minimal supervision
Additional information, Interested applicants may get the detailed Terms of Reference (ToR) through the following websites: https://www.wwf.or.tz/jobs_and_opportunitfes/jobs/
Applications must include a complete Cover Letter & CV with full contact details of three referees and should be addressed to the People & Culture Manager, via email to: hresources@wwftz.org by Monday, 04th July 2022 at 3:30 pm. Only shortlisted candidates will be contacted and the interviews.
WWF has a principle of zero tolerance for fraud and corruption, if you encounter such an incident, then report by sending an email to fcci@wwftz.org
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