Pharmaceutical Assistant at International Organization for Migration March, 2022

 

POST DESCRIPTION

I. POSITION INFORMATION
SVN IOM/KSU/011/2022
Position title Pharmaceutical Assistant (1 Position)
Position grade Ungraded
Duty station Kasulu/Makere, Tanzania United Republic of
Durations 6 Months with possibility of extension
Position number To be created
Job family Migration Health.
Organizational unit Migration Health Division
Position rated on N/A
Reports directly to Migration Health Officer (MHO)
Overall supervised by Chief Migration Health Officer (CMHO)

II. ORGANIZATIONAL CONTEXT AND SCOPE
Under the overall supervision of the Chief Migration Health Officer (CMHO) and direct supervision of the Migration Health Officer (MHO) (SRMO); the successful candidate will assist the incumbent will assist in the management of drugs, vaccines, medical supplies, and equipment being used in IOM Sub Office.

III. RESPONSIBILITIES AND ACCOUNTABILITIES

1. Execute proper storage and distribution of Drugs, and medical supplies, and equipment in the Migration Health Assessment Centre (MHAC) Makere store as per Good Storage and Distribution Procedures and laid down SOPs.

 

2. Ensure maintenance of cold chain storage of Vaccines in the Fridges with as per CDC storage and handling tool kit and WHO guidelines.

 

3. Establish stock control and Inventory management systems by maintaining accurate, traceable, verifiable, and auditable records and reports.

 

4. Facilitate in the proper maintenance of medical equipment used by Migration health physicians and nurses, and replenishing their medical supplies as needed.

 

5. Dispense prescriptions and provide information and advice concerning side effects, dosage, and proper storage of drugs to migrants and staff. Organizing for out-of-stock prescription items to be dispensed at local Pharmacy(ies) and issued to the migrants.

 

6. Prepare purchase orders for drugs, vaccines and medical supplies and medical equipment using the online Purchase Requisition (PR) and liaising with the MHO and coordinating with Common Services (COS) Department to ensure that items are ordered as per required specifications. Further perform technical evaluation to advise of specification quality and relevant

 

aspects. Receive and inspect deliveries of drugs, medical supplies/equipment and vaccines and forwarding.

7. Prepare purchase orders for drugs, vaccines and medical supplies and medical equipment using the online Purchase Requisition (PR) and liaising with the MHO and coordinating with Common Services (COS) Department to ensure that items are ordered as per required specifications. Further perform technical evaluation to advise of specification quality and relevant aspects. Receive and inspect deliveries of drugs, medical supplies/equipment and vaccines and forwarding.

 

8. Prepare the required paperwork and documents for import into Tanzania for vaccines, drugs, and other related medical supplies.

 

9. Ensure timely and accurate packing of medical escort bags/Kits as per medical conditions as per the guidelines ensuring proper inventory management of kit contents.

 

10. To ensure IOM MHD pharmaceutical operations adhere to appliable Tanzania Food and Drug Authority laws, procedures, and process.

 

11. Perform such other related duties that may be assigned from to time.

 

IV. REQUIRED QUALIFICATIONS AND EXPERIENCE
EDUCATION

• High School diploma in Pharmaceutical Technology from a recognized

institution with five years of relevant experience; or,

 

• Bachelor’s degree in Pharmaceutical Technology from a recognized institution, or related fields with three years of relevant professional experience.

 

EXPERIENCE

• Registered to practice by Tanzania Food and Drug Authority.

• Possess a valid a Practice license with ability to import items into Tanzania.

• At least 2 years pharmaceutical experience in handling of drugs, vaccines, and medical items.

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multicultural setting is an advantage.

• Proficient in Microsoft Office applications e.g., Word, Excel, PowerPoint, E-mail, Outlook; is an advantage.

• Additional training or experience in purchase, import, export and distribution of drugs, vaccines, medical supplies/equipment will also be an added advantage.
• Ability and willingness to work in field areas.

SKILLS
• Good interpersonal relationship and ability to work in a multicultural environment.
• Good typing, writing, communication, and negotiation skills

• Teamwork orientated, capacity to work independently, sensitive to gender issues, personal commitment, efficient and flexible.

V. LANGUAGES
Required
(specify the required knowledge)

Desirable
Fluency in English and Kiswahili (oral and written). Working knowledge of French and/or Spanish is an advantage.

VI. COMPETENCIES[1]
The incumbent is expected to demonstrate the following values and competencies:
Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting dayto-day challenges.

 

Core Competencies – behavioural indicators level 1

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a serviceoriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

 

 

SIGNATURES:
1ST LEVEL SUPERVISOR DATE

 

2ND LEVEL SUPERVISOR DATE

 

OTHER:

Qualified persons with disabilities are encouraged to apply for UN vacancies and are protected from discrimination during all stages of employment.

 

Females with qualifications are encouraged to apply.

NO FEES:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank accounts.

 

HOW TO APPLY:

Interested candidates should fill in the PH form, submit CV’s and cover letter indicating Vacancy Notice number with 3 professional references and contacts to email address: tzvacancy@iom.int

 

The vacancy is open for internal and external candidates Tanzanian national only. Only e-mail applications will be considered.

PH Form

PH Form (Word)

 

[1] Competencies and respective levels should be drawn from the Competency Framework of the Organization.

The deadline for submitting the application is 13 April 2022.