Key Responsibilities:
This role is primarily responsible for the HR + administrative support needed by the coalition, as well as providing training and coaching on HR + administrative skills to coalition members. Please see www.thesmallthings.org/ffct for more details on the coalition project.Administrative Support, HR +
Operations (40%)
Oversee registration of the coalition as an independent entity in Tanzania when necessary
Implement operational systems, processes and policies
Oversee all aspects of HR function and ensure all personnel files are updated with current employee information, CVs and performance review documentation
Make sure the staff health insurance is active and up to date
Supervise the office routine and hygiene
Work with advocates on organization compliance (visa, case, HR and legal matters)
Compile weekly Monday minutes
Manage staff calendar
Enter staff objectives into excel and share with all the staff
Operate office equipment and maintain necessary office services
Appraisal timeline management and distribution of forms
Assist with hiring and recruitment of staff
Oversee committees and address
Assist executive director as needed
Training + Specialist Work (60%)
Spend 2 days per week travelling to different sites to consult on HR + administrative support
Spend 1 day per week providing training/consultancy at the hub site to organizations looking for HR or administrative support, as needed
Work with Capacity Building Coordinator and Coalition Manager to create HR + Administrative toolkits
Required Candidate Qualifications
HR or administrative background and relevant experience
Fluent spoken and good written English
Comfortable using Google Drive and Google Docs/Word and Google Sheets/Excel
Extensive cross-cultural experience
Able to handle conflict and mediate between groups with competing needs
How to apply
Please send your resume/CV and cover letter to reubensamwel@thesmallthings.org. Due to the large number of applications we generally receive, we regret that we are unable to personally respond to every applicant.
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