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| CVPeople Tanzania, |
Office Supervisor- Mbeya
CVPeople Tanzania | Full time
Mbeya , Tanzania | Posted on 05/10/2021
Job Description
Inventory Management Documentation
- Receive all items to the store by crosschecking the delivery note or Goods Received Noted (GRN) against the Local Purchase Order (LPO)
- Ensure that the quality and quantity of items received are in line with LPO before signing the Delivery note/GRN
- Support staff in filling the inventory voucher request
- Maintain an accurate paper trail of all inventory transactions and movements
- Recommended:
Warehousing
- Maintain access to the stores and ensure the keys are kept safely at all times.
- Maintain the layout and organization of the store in a manner that facilitates safe and efficient storage and release of inventory goods.
- Ensure that any items disposed from the stores are done so in compliance with Simusolar procedures.
- Insure all inventory are properly tagged with bin cards and tagging numbers for ease of reference
- Conduct a physical stock count at the end of each month. No stock movement is allowed on the day of the physical stock count
- Document inventory report(s) on a weekly basis or as determined by the Operations team leadership
Inventory Movements and Tracking
- Ensure the timely movement of items from the store to the end user. When issuing items from the store, he/she ensure an inventory issue voucher is prepared, authorized and signed to validate the movement in compliance with procedures.
- Ensure that all broken items that cannot be repaired at office site, are sent to either Mwanza or Dar dev warehouses (depending on proximity).
- Recommended:
Office Administration and Management Supplies and Asset Management
- Responsible in tracking and maintaining the office’s asset registry and advises Management on status of the office assets
- Manage and maintain the stocks and assets records and assets disposal (mobile devices, laptops, phones etc.). at field level in coordination with country office and as per disposal policy  Responsible with the day to day management of office sundries, furniture, office equipment’s and stationary and ensure stocks are timely replenished.
- Responsible in maintaining the office facilities and make any adjustment where necessary with consultation with the landlord.
- Supervise the service and maintenance of the office generator and LUKU consumptions.
- Provide any other support to field office as assigned by the Line manager
Cash and Procurement Management Cash Management
- Manage day to day transaction of petty cash
- Controls the outflow cash, payments, reimbursements, and reconciliation of petty cash Management and ensuring all policies and procedures are followed;
- Facilitate cost savings for services (e.g. electricity, non-perishable office supplies etc.) and/or goods that can be purchased in bulk and/or special discount terms with vendors
- Documents all cash flows accordingly and balances cash book on a daily basis;
- Provides cash management reports to management as needed.
QUALIFICATIONS AND EXPERIENCE
- Minimum of Diploma in material management, procurement, accounts or related fields
- At least a minimum of one year experience in the same or related position
- Experience working in the solar industry is an added advantage.
- Strong interpersonal and team skills,
- Fluency with Microsoft Word and Excel;
- A quick learner at using other computing systems, demonstrated by your knowledge of other platforms (QuickBooks, Dropbox, Calendar, etc.);
- Experience with basic bookkeeping and managing cash and expenses;
- Fluency in written and spoken English.
- Read Also:NEW TANZANIAN JOBS, INTERNSHIPS AND VOLUNTEERING OPPORTUNITIES 2021
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