JOB DETAILS:
Job Description.
The University of Dodoma welcomes applications for Internship Programme for the position of Personal Secretaries and Systems Administrators for a period of Twelve (12) months with possible extension upon satisfactory performance as per Guidelines and Procedures on Voluntary and Temporary Employment of the University of Dodoma, 2020. .
Duties and Responsibilities:
• Typing confidential and open matters.
• Taking care of all office facilities under custody;
• Answering correspondences involving routine matters;
• Checking office registers to ensure that they are well maintained;
• Receiving and directing visitors;
• Keeping minutes/records of meetings;
• Taking dictations by shorthand/hati mkato;
• Receiving, sorting and file mails;
• Initiating and maintaining own file system;
• Preparing agendas and making arrangements for various meetings;
• Receiving files, distributing to officers and collect them back to the registry after their use;
• Tracing files, circulars and any other things requested by his/her superior for office use;
• Performing any other duties related to his/her work as assigned by his/her superior.
Job Skills : Not Specified
Qualification and Experience:
Holder of Form IV Certificate with passes in English and Kiswahili plus Certificate in Secretarial Studies who have passed Shorthand (English) and Hati Mkato (Kiswahili) at a speed of 80 words per minute with computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher from a recognized institution
Job Experience: No Requirements
Work Hours: 8
Level of Education: High School
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